Business Details
15 Years
experience
Your Trusted Partner for Outsourced Accounting & Bookkeeping Solutions
Quality Back Office was established in 2011 to address the need for businesses to outsource complex back office tasks such as payroll, bill pay, invoicing, and bookkeeping. Our team-based approach ensures dedicated professionals manage each aspect of your financial operations, allowing business owners to focus on growth. With over 50 years of combined experience and six strategically located offices nationwide, we serve 500+ clients with tailored solutions. Our methodology prioritizes efficiency through cloud-based software and a single service plan, eliminating the need for multiple third-party providers. By maintaining a client-centric focus, we provide scalable support, from individual services to full back office management as an outsourced CFO.Our leadership team brings extensive expertise, including corporate finance, real estate, and operational management, ensuring reliable and accurate financial oversight. We pride ourselves on transparency, customized service plans, and a commitment to delivering timely, quality work. Our dedication to continuous improvement and client satisfaction has earned us long-term partnerships with businesses of all sizes. As a US-based company, we remain accessible and responsive to meet the evolving needs of our clients.
Services
Accounting
Bookkeeping
Tax Services
Payroll
Accounts Payable
Accounts Receivable
Virtual CFO
Details
- Year established: 2011
Highlights and features
- We bundle back office services into one service plan with one team for a lower monthly fee.
- We set up processes to deliver quality work on a consistent basis.
- Our professionals manage the back office so business owners can run their business.
- We create a plan that fits exactly to your needs.
- We utilize cloud-based software for more efficiency and better client communication.
What people say
Prompt and accurate payroll services
Significant costs monthly
Valuable financial advice
Asset to my business
Detail oriented, courteous, professional
Services
Accounting and Bookkeeping
Our accounting and bookkeeping services provide accurate records of income and expenses, enabling informed business decisions. Monthly reconciliations and financial reporting ensure clarity on cash flow and tax preparedness. Leveraging secure cloud platforms, we streamline transaction entry and reporting without requiring constant client input, allowing businesses to focus on their core operations while maintaining financial transparency.
Tax Services
We prepare and file all business and personal tax returns, including income, sales, and payroll taxes, while maximizing deductions. Our CPAs ensure compliance with federal and state regulations using advanced software and secure document sharing. From routine filings to resolving IRS issues, our expertise minimizes errors and prevents penalties, providing year-round tax planning and strategic advice.
Accounts Payable and Bill Pay
Our dedicated accounts payable team organizes and pays vendors timely while monitoring cash flow. We process checks and electronic payments, ensuring bills are reviewed, entered, and approved by clients before payment. Internal controls prevent theft, and weekly reconciliations guarantee transparency. This service eliminates late fees and financial mismanagement, allowing businesses to maintain vendor relationships without operational stress.
Accounts Receivable and Invoicing
We manage invoicing and collections, ensuring timely revenue tracking and client payment reminders. Scheduled invoice generation and automated follow-ups reduce administrative burdens. While we do not perform collections, we apply electronic payments and deposit checks securely, providing regular reports on outstanding accounts to maintain cash flow visibility and billing accuracy.
Virtual CFO
Our Virtual CFO service fully assumes back office responsibilities, offering strategic financial guidance as an outsourced executive team member. We coordinate accounting, payroll, and cash flow management while advising on budgeting, HR, and investor reporting. This holistic approach provides scalable support, replacing the need for in-house executives at a fraction of the cost, ensuring operational efficiency and long-term financial planning.
People
Ryan Ross
CEO
Founder of TRG Bookkeeping and CEO of Quality Back Office, Ryan Ross brings military leadership and operational expertise to financial management. He merged TRG into QBO to deliver scalable systems, streamline financial processes, and provide strategic support for business growth.
Erik Schmolk
CFO
Erik Schmolk, a seasoned finance leader with 15+ years in public and private sectors, optimizes QBO's financial operations. His background includes PwC, Henkels & McCoy, and executive roles in nonprofit and real estate firms, ensuring robust accounting systems and data-driven decision-making for clients.
Gary Grottke
CPA
Gary Grottke, QBO's original founder, offers 30+ years of experience in finance, real estate, and corporate turnarounds. A CPA and licensed contractor, he provides strategic financial advice while maintaining a client-focused approach grounded in reliability and industry expertise.
Questions
What services does Quality Back Office offer?
We provide accounting, bookkeeping, tax filing, payroll, accounts payable/receivable, and Virtual CFO back office management tailored to your business needs.
Are services customizable to my business?
Yes, we create customized plans based on your specific requirements, adjusting as your business grows or changes.
How are bill payments approved?
Clients review lists of bills to be paid and provide explicit approval before any payments are processed.
How does QBO ensure financial security?
Internal controls, secure software, and management-reviewed checks prevent fraud. Employees undergo background checks to maintain trust and accountability.
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