Business Details
23 Years
experience
Your Trusted Event Planning Partner in San Jose
California Special Occasions has been dedicated to creating exceptional event experiences since 2002. Our team specializes in corporate events, non-profit fundraisers, and special occasions, combining creative vision with meticulous planning to deliver stress-free celebrations. We utilize structured timelines, budgets, and checklists to ensure every detail is executed flawlessly. With expertise in vendor coordination, venue selection, and budget management, we prioritize client satisfaction by transforming visions into memorable realities.Our commitment to excellence is reflected in our repeat clientele and industry certifications, including Certified Event Planner and Certified Diversity Meeting Professional designations. We serve the San Jose Bay Area, offering personalized solutions for events ranging from intimate gatherings to large-scale conferences.
Services
Corporate Event Planning
Non-Profit Fundraising Events
Special Occasions
Vendor Coordination
Budget Management
Details
- Year established: 2003
Highlights and features
- 20+ years of experience in event planning since 2002
- Certified professionals with industry-recognized credentials
- Proven methodology with structured timelines and budgets
- Diverse portfolio spanning corporate, non-profit, and social events
- Community involvement through local volunteer initiatives
Associations and certifications
- Certified Event Planner
- Certified Diversity Meeting Professional
- Professional Bridal Consultant (Association of Bridal Consultants)
What people say
Life-saver
Super creative
Stress-free and memorable
Proactive and not reactive
Delight each client
Services
Corporate Event Planning
We specialize in managing corporate events with up to 800 attendees, including seminars, award dinners, and trade shows. Our team ensures seamless execution through strategic planning, vendor coordination, and budget oversight. Clients benefit from our expertise in creating impactful events that align with organizational objectives while maintaining stress-free experiences.
Non-Profit Fundraising Events
Our non-profit event planning focuses on creating engaging fundraising experiences that encourage repeat attendance. We develop unique themes, facilitate donor interactions with beneficiaries, and maximize budget efficiency. Services include venue selection, entertainment coordination, and strategic program design to enhance donor engagement and organizational visibility.
Special Occasions
We transform milestone celebrations like birthdays, bar/bat mitzvahs, and holiday parties into unforgettable experiences. Our comprehensive planning includes timeline management, vendor procurement, and on-site coordination. Clients receive personalized checklists and budget tracking tools to ensure every detail aligns with their vision while maintaining stress-free execution.
Vendor Coordination
Our vendor coordination service connects clients with trusted professionals in catering, floristry, photography, and entertainment. We manage contracts, timelines, and quality assurance to ensure seamless integration with event plans. This service reduces client workload while maintaining high standards across all event components.
Budget Management
We provide comprehensive budget management services that track expenses from initial planning to event completion. Our system includes cost forecasting, vendor payment scheduling, and real-time budget updates. Clients receive transparent financial reporting to maintain control while avoiding unexpected costs throughout the event planning process.
People
Maxine Goulding
Owner
Certified Event Planner with 20+ years of experience in corporate and social event management. Holds multiple industry certifications and serves on the National Association of Women Business Owners board. Previously managed events for Applied Materials and founded CSO in 2003.
Danette Green
Event Planner
20-year veteran in event planning with expertise in Silicon Valley corporate events. Specializes in design trends, budget management, and creating memorable experiences for 50-500 guest events. Recognized for attention to detail and client-focused approach.
Questions
What types of events do you specialize in?
We specialize in corporate events (seminars, award dinners), non-profit fundraisers, and social occasions including milestone birthdays and bar/bat mitzvahs.
How do you ensure event planning stays within budget?
We use detailed budget tracking tools and provide regular updates while negotiating with vendors to maintain cost efficiency without compromising quality.
Do you work with out-of-town clients?
Yes, we serve the Bay Area including San Jose and can coordinate logistics for clients traveling to the region for events.
What sets your service apart from other planners?
Our certified planners combine 20+ years of experience with structured methodologies including timeline management and risk mitigation strategies.
How do you handle unexpected event issues?
Our team proactively addresses problems through contingency planning and on-site problem-solving, as demonstrated by resolving vendor emergencies during events.
Can you accommodate last-minute event changes?
Yes, our flexible planning approach allows for adjustments while maintaining event integrity through our structured checklists and communication protocols.
