Business Details
31 Years
experience
Your Trusted Freight Audit & Payment Partner Since 1995
Virtual Transportation Management (VTM) has been a global leader in freight audit and payment solutions since 1995, dedicated to streamlining transportation management for shippers and carriers. Founded by Tom Sack and Scott Shearon, who have collaborated since 1985, VTM combines cutting-edge technology with decades of industry expertise to optimize costs, enhance efficiency, and deliver actionable analytics. Our TRANSWARE platform automates critical processes like freight audit, payment, and reporting, ensuring reliable supply chain operations. With a team that has navigated industry milestones such as EDI adoption and cloud dashboards, we provide tailored solutions for businesses of all sizes.Our commitment to innovation and client satisfaction has earned the trust of industry leaders across automotive, biotech, and e-commerce sectors. By leveraging advanced pre-payment audit controls and real-time data normalization, we help clients recover 200-400% of their processing fees while maintaining transparent, auditable workflows. Our global banking partnerships enable seamless multi-currency payments, and our carrier-focused helpdesk ensures smooth relationships. As pioneers in freight analytics, we empower clients with customizable dashboards and over 25 standard reports, transforming complex data into strategic insights.
Services
Freight Audit
Payment Solutions
Real-Time Shipment Rating
Freight Accounting
Claims Management
Analytics & Reporting
EDI Integration
Accrual Reporting
Carrier Payment Management
Custom Dashboards
Details
- Year established: 1995
Highlights and features
- We offer 29+ years of expertise in freight audit and payment solutions.
- Our TRANSWARE platform combines automation with expert oversight for maximum savings.
- We implement advanced pre-payment audit controls to eliminate invoice errors.
- Our team includes industry pioneers with experience in EDI and cloud-based systems.
- We provide global payment solutions in major currencies through banking partnerships.
What people say
Error detection
Global payment solutions
Actionable analytics
Cost savings
Expert support
Services
Freight Audit
VTM's freight audit service validates carrier invoices against negotiated rates, service levels, and business rules to eliminate overcharges. Our TRANSWARE platform automates data validation across 50+ invoice data points while combining AI with expert review to detect errors in classifications, weights, and accessorial charges. This dual approach ensures 200-400% savings on processing fees by preventing duplicate billings and rate discrepancies before payments are initiated.
Payment Solutions
Our global payment solutions handle carrier settlements in major currencies through banking partnerships. TRANSWARE automates payment scheduling based on negotiated terms, with 95% of invoices processed same-day. We support ACH, wire transfers, and check stock options while providing real-time payment status tracking. The system also generates remittance summaries and integrates with client accounting systems for seamless general ledger coding.
Real-Time Shipment Rating
TRANSWARE's rating engine provides instant cost calculations for shipments across 450+ carriers. The system compares actual rates against FAK class alignments and deficit weights to identify the least-cost carrier options. Real-time accrual reporting helps finance teams forecast expenses, while pre-shipment rating ensures optimal carrier selection based on delivery timelines and service levels.
Claims Management
Our claims management solution automates document collection, form generation, and carrier communication. TRANSWARE tracks claim status with audit trails and exception dashboards, supporting multi-document uploads and automated recovery processes. The platform reduces manual work through workflow automation while maintaining expert oversight for complex cases, ensuring maximum recovery rates for damaged or lost shipments.
Analytics & Reporting
TRANSWARE delivers actionable insights through customizable dashboards and 25+ standard reports. The platform normalizes data from 90%+ EDI transactions to track KPIs like carrier performance, spend forecasting, and accrual accuracy. Self-service reporting tools allow users to build ad-hoc analyses while maintaining a single source of truth for transportation data across all modes and regions.
People
Tom Sack
Co-Founder
With over 35 years in logistics technology, Tom Sack co-founded VTM in 1995 after leading Chase Trans Info's acquisition and growth. He pioneered industry advancements in EDI and cloud-based freight management systems.
Scott Shearon
Co-Founder
Scott Shearon has driven freight technology innovation since 1985, co-founding VTM after managing Chase Trans Info's sale. His expertise in electronic rating and document imaging systems has shaped the TRANSWARE platform's development.
Questions
What freight audit services does VTM provide?
VTM validates invoices against negotiated rates, service levels, and 50+ data points using TRANSWARE's audit engine, preventing overpayments through automated checks and expert review.
How does VTM help reduce freight costs?
Our pre-payment audit controls eliminate 200-400% of processing fees by detecting duplicate billings, rate errors, and service failures before funds are released.
What features does TRANSWARE offer?
TRANSWARE provides real-time rating, accrual reporting, exception dashboards, EDI integration, and customizable analytics with over 25 standard reports.
How long does payment processing take?
95% of invoices are audited and ready for payment same-day, with settlements disbursed Mondays and Thursdays via ACH, wire transfer, or check.
Do you support international operations?
Yes, we handle multi-currency payments in Euros, British Pounds, and Canadian Dollars through global banking partnerships.
How are freight claims managed?
Our platform automates claim form generation, document tracking, and carrier communication while providing audit trails for all recovery processes.
